Graduate Employee (GE) Records Retention

For all graduate employees (GEs), the Division of Graduate Studies electronically retains ePRFs and Notice of Appointments for 75 years.

These are non-evaluative and verify job title, rank, full-time equivalency (FTE) or appointment percentage, dates of employment, salary, employing department, and level (I, II, or III).

The hiring unit is responsible for retaining the "supervisor's copy" of the personnel record for each GE for five years after separation. Files include evaluative materials and non-evaluative information.

Complete information can be found at University Archives or by contacting the Records Management.