Summer GE Hiring Options

The below guidance details Summer Option A and Summer Option B GE positions. Summer Option A GE positions include standard GE benefits (tuition, fee subsidy, insurance), which the hiring department pays.

The Summer Option B positions do not offer the tuition/fee benefit to the GE. This option was developed as a two-year (2020 and 2021) pilot program in response to the GTFF’s interest in the University offering increased summer funding for students. The option was subsequently extended for one additional year (Summer 2022). The University seeks to encourage departments to offer GE positions that they otherwise would not be able to offer due to tuition expenses. The intent of the Summer Option B positions is not to replace Summer Option A positions, but rather to provide programs a more cost-effective option for offering additional positions.

Option B Positions must be clearly advertised as summer term positions without tuition and fee remission, pursuant to Appendix H of the CBA.

Expense

Summer Option A – Expense Responsibility

Summer Option B (new option – Appendix H) – Expense Responsibility

Salary/OPEHiring DepartmentHiring Department
Insurance

Hiring Department

Summer insurance is charged to hiring department if student elects insurance coverage.

Hiring Department

Summer insurance is charged to hiring department if student elects insurance coverage.
Tuition

Hiring Department

  • tuition waivers apply to the summer term for all classes used to meet the student’s degree requirements (excluding those with irregular fees)
  • No tuition expense to hiring department; tuition waiver benefit does not apply.
  • GEs may take classes for credit in Summer term but would be responsible for the cost of credits
  • Student who has been offered a summer Option B position may petition department/Division of Graduate Studies to receive tuition/fee benefit, but only in the case of dissertation credits, thesis hours, classes required by the department for their degree, or if the GE is graduating in the summer. Note: If the petition is approved, the tuition expense will be charged to the department.
Fee Subsidy
  • Hiring Department is responsible for 35% of summer fees associated with enrollment in classes used to meet requirements for degree
  • The GE is responsible for the other 65%
  • No fee expense to hiring department. Fee benefit does not apply to Option B positions.
  • GEs may take classes for credit in Summer term but would be responsible for the cost of credits
  • Student who has been offered Option B position may petition department/Division of Graduate Studies to receive tuition/fee benefit, but only in the case of dissertation credits, thesis hours, classes required by the department for their degree, or if the GE is graduating in the summer. Note: If the petition is approved, the tuition expense will be charged to the department.
Hiring/Offer Considerations
  • Consistent with hiring freeze guidelines in effect at the time of hire (if any)
  • GDRS requirements
  • CBA requirements
  • See Article 19, Section 4 of CBA
  • Option B Positions must be clearly advertised as summer term positions without tuition and fee remission.
  • Consistent with hiring freeze guidelines in effect at the time of hire (if any)
  • GDRS requirements
  • CBA requirements
  • See Article 19, Section 4 of CBA

 

Offer Procedure

  1. Determine interest through process consistent with Article 19, Section 4 of the CBA. For Option B positions, make a clear statement that the position is pursuant to Appendix H of the CBA and does NOT offer a tuition/fee benefit. 
  • Ask GEs to indicate interest in summer work at any time during the academic year
  1. Issue a tentative summer offer pursuant to Article 19, Section 4 of the CBA. This offer can be made contingent on sufficient enrollment in a course or sufficient funding for non-instructional work. For Option B positions, make a clear statement that the position is pursuant to Appendix H of the CBA and does NOT offer a tuition/fee benefit. 
  • Tentative summer offers can be rescinded without penalty up to four weeks prior to the start of the summer session in which the work is scheduled to commence.
  • If a tentative offer is rescinded later than four weeks prior to the start of the summer session which work is scheduled to comments, the GE will be entitled to a payment of $300 in consideration of work performed preparing for the assignment

Sample tentative offer letters are available here. For Option B positions, Empolyee and Labor Relations advises that departments may ask the student to confirm that they will not require a Summer tuition waiver. If the student does not confirm or if they indicate that they will need a Summer tuition waiver, departments may rescind the offer.

Hiring Process

  1. Once it has been determined that a position will be formally offered, submit an PRF to the Divison of Graduate Studies. For Option B positions, re-state to the GE that the position is pursuant to Appendix H of the CBA and does NOT offer a tuition/fee benefit.
  2. Submit a PRF to the Division of Graduate Studies and select the "Option B (Summer Only)" checkbox. If this box is not selected, the tuition benefit will be applied and the department will be responsible for any resulting tuition/fee charges. 
  3. After approval of the PRF by the Division of Graduate Studies, the Notice of Appointment is issued. Once the NOA is issued, there is a 10 day rescission period (Article 17, Section 3).

Petition Process

  1. Student submits the Summer Option B Tuition Petition to their hiring department.
  2. The hiring department forwards the petition to the Division of Graduate Studies, indicating whether the petition is supported by the hiring department and the student’s academic advisor.
  3. The Division of Graduate Studies reviews and makes the final determination on the petition and notifies the student and department