Use this checklist to guide supervisors in preparing for a GE, supporting them during their first week, and providing ongoing supervision.
☐ Onboarding (Before Start)
- ☐ Complete GE supervisor trainings in MyTrack
- ☐ Emerging Supervisors Training Series
- ☐ MyTrack Supervisors Guide
- ☐ Coordinate access to systems
- ☐ Accounts
- ☐ Teams phone
- ☐ Canva
- ☐ Email role accounts
- ☐ File shares
- ☐ Building access cards / keys
- ☐ Software logins
- ☐ Workstation / network devices
- ☐ Set up workspace and order supplies/equipment (or confirm hiring unit has done so)
- ☐ Furniture
- ☐ Equipment / computer
- ☐ Business cards
- ☐ Office door nameplate
- ☐ Mailbox
- ☐ Copier code
- ☐ Uniforms / PPE
- ☐ Send (or confirm hiring unit has sent) welcome email with details for first day/week, work location, etc.
- ☐ Arrange initial meeting with GE and provide orientation & first-week schedule
☐ First Week of Work
- ☐ Review unit's GDRS policies with GE
- ☐ General Duties and Responsibilities Statements (GDRS) describe GE work expectations and conditions
- ☐ Review work schedule and expectations
- ☐ Optional: Workload Allocation Form
- ☐ Review sick leave / absences policies
- ☐ Review dress code / PPE use, safety & emergency protocols
- ☐ Encourage GE to review GE insurance plans
- ☐ Orient GE to accessibility and work accommodations resources
- ☐ Ensure GEs promptly complete mandatory trainings
- ☐ Title IX: non-discrimination/harassment/retaliation
- ☐ Graduate Employment at the UO: Overview of Policies, Procedures, and Guidelines
☐ Ongoing
- ☐ Review GE progress on trainings and provide future training opportunities
- ☐ Get feedback on how supervision is going for the GE
- ☐ Monitor performance and conduct
- ☐ See: GE Expectations, Performance Management, & Discipline
Revised 9/3/2025