Use this checklist to guide supervisors in preparing for, onboarding, and supporting GEs.
☐ Onboarding (Before Start)
- ☐ Complete GE supervisor trainings in MyTrack
- ☐ Emerging Supervisors Training Series
- ☐ MyTrack Supervisors Guide
- ☐ Coordinate access to systems
- ☐ Accounts
- ☐ Teams phone
- ☐ Canvas
- ☐ Email role accounts
- ☐ File shares
- ☐ Building access cards/keys
- ☐ Software logins
- ☐ Workstation/network devices
- ☐ Set up workspace and order supplies/equipment (or confirm hiring unit has done so)
- ☐ Furniture
- ☐ Computer
- ☐ Business cards
- ☐ Office door nameplate
- ☐ Mailbox
- ☐ Copier code
- ☐ Uniforms/PPE
- ☐ Send (or confirm the hiring unit has sent) a welcome email with details for first day/week, work location, etc.
- ☐ Arrange initial meeting with GE and provide orientation and first-week schedule
☐ First Week of Work
- ☐ Review unit's GDRS policies with GE
- ☐ General Duties and Responsibilities Statements (GDRS) describe GE work expectations and conditions
- ☐ Review work schedule and expectations
- ☐ Optional: Workload Allocation Form
- ☐ Review sick leave and absence policies
- ☐ Review dress code/PPE use, safety and emergency protocols
- ☐ Encourage GE to review GE insurance plans
- ☐ Orient GE to accessibility and work accommodations resources
- ☐ Ensure GEs promptly complete mandatory trainings
- ☐ Title IX: Non-discrimination, Harassment and Retaliation
- ☐ Graduate Employment at the UO: Overview of Policies, Procedures, and Guidelines
☐ Ongoing
- ☐ Review GE progress on trainings and provide future training opportunities
- ☐ Get feedback on how supervision is going for the GE
- ☐ Monitor performance and conduct
- ☐ Resources: GE Expectations, Performance Management, and Discipline
Revised 9/10/2025