Hiring Options for Term Before Admission

The following options are available to employ/support graduate students the term before the student's intended start term. If you are not sure which category is applicable, contact Jenna Rakes at 541-346-2963 or email jrakes@uoregon.edu with a description of the duties/activities.

Type of workcompensation methodRequirementsProcedures
Undergraduate-level workStudent WorkerWork must not be graduate-level work, i.e., the type of work that either an undergraduate or a graduate student could typically perform

No approval needed. See HR’s Hiring Students for more info. Contact Jenna Rakes at jrakes@uoregon.edu for approval to pay above $16/hour

Graduate-level work below a .20 FTE for the termStudent WorkerTotal hours must not exceed (or come close to) 88 hours for the termNo approval needed. See HR’s Hiring Students for more info. Contact Jenna Rakes at jrakes@uoregon.edu for approval to pay above $16/hour
Graduate-level work above a .20 FTE for the termGraduate Employee
  • Admission term must be changed to the term of the GE appointment
  • Student must register for a minimum of 3 credits (first term registration requirement)
  • Hiring unit will be charged for tuition, insurance, fees pursuant to the CBA

Admission Term Change: 

  • If the only reason for the term change is to hire them as a GE, student must submit a new application for the earlier term. 
  • If the admission term needs to be changed for any of the following reasons, contact graduatestudies@uoregon.edu to request an admission term modification: 
    • The applicant accidentally selected the wrong term on the application.

    • The applicant was instructed incorrectly regarding which term to apply for.

    • The department/faculty identify a compelling academic reason that the applicant should start in an earlier/later term.

GE Hiring:

Pre-GE Lab OrientationStipend paid as an award

Cannot be work. Example activities include:

-Reading and discussing articles

-Participating in lab meetings

-Attending presentation

-Watching experiments

-Learning how to use equipment

Pay via RAR to student billing. Must note on RAR applicable summer term and note situation (i.e. “student is enrolled for fall 2021, please disburse summer 2021”)