Starting as a New Graduate Employee
(FINAL NAME OF PAGE: Support for Graduate Employees) THIS IS A TEST PAGE ONLY.
Whether you're teaching, conducting research, or supporting a unit/department in another capacity, this page brings together key steps, resources, and timelines to help you start your GE position with confidence. While your hiring unit oversees many aspects of your appointment, the Division of Graduate Studies provides overall guidance to ensure your experience aligns with university policies and collective bargaining agreements. Learn more about key activities to complete before you arrive and during your first weeks.
Additional resources for international students can be found in our International Student Portal.
Title | Description |
|---|---|
Claim UO digital access | Claim your Duck ID, obtain your PAC, reset it in DuckWeb, set-up DUO, and access your UO email. |
Claim Notice of Appointment | Review and accept your Notice of Appointment, which will be sent via UO email. |
First day details | Confirm your arrival and first day of work details with your supervisor. |
Register for credits | Register for a minimum of 9 graduate credits. See the Credit Limits and Full-Time Course Load policy |
Title | Description |
|---|---|
Schedule meeting with supervisor | Schedule time to meet with your supervisor to confirm completion of all onboarding/payroll forms, set up direct deposit via DuckWeb, and gain workspace access (e.g., keys, door codes). Required forms include Form I‑9 (eligibility verification), W‑4 (tax withholding), direct deposit enrollment, emergency contact information, and presentation of a government‑issued ID for I‑9 and UO ID card issuance. |
Add emergency contacts | Add emergency contacts and sign up for UO Alerts. Log into DuckWeb, click on "Personal Information", click on "Enter/Update Emergency Alert Phone(s)". |
UO identification card | Get your Flock (UO ID) card. |
Request accommodations | Request any work accommodations. The Office of Equal Opportunity and Access/Workplace ADA can assist. |
Parking access | Please review and sign up for transportation and parking (optional). |
Orientation meeting | Attend a graduate employee orientation session. |
Title | Description |
|---|---|
Review digital systems. | Review the internal site, DuckWeb, email, intranet, and the UO's IT Service Portal . |
Mandatory trainings | Complete mandatory trainings. Title IX: Non-discrimination, Harassment and Retaliation and Graduate Employment at the UO: An Overview of Policies, Procedures, and Guidelines for GEs . |
Other Useful Links:
If you can’t find the GE hiring or onboarding information that you need, visit our FAQ page or email us at graduatestudies@uoregon.edu .
Revised 9/10/2025