Withdrawing from Courses or Your Graduate Program

Graduate students sometimes need to withdraw from their classes, or from their program entirely. The two processes are different—please read carefully to make sure you’re following the right steps. 

Withdrawing from All Courses for the Term

Students are both academically and financially responsible for all classes in which they register until they withdraw via DuckWeb. Students who withdraw are no longer able to use university services to which they previously had access.

Withdrawal procedures, deadlines, and information on tuition refund policies are available on the Office of the Registrar website. 

Please note that you must apply for academic on-leave with the Division of Graduate Studies if you plan to return to your graduate program. This does not apply to Summer term. 

International students should check with International Student & Scholar Services before making changes.

Graduate Employees: See 'Additional Steps for Graduate Employees' below. 

Withdrawing from Your Graduate Program

To withdraw from your program, notify us by email at graduatestudies@uoregon.edu and copy your program contact (graduate coordinator, director of graduate studies, etc.). 

Note: if you are registered for any coursework that you do not plan to complete, you must also follow the course withdrawal procedures listed above. You will NOT automatically be dropped from your courses. 

Additional Steps for Graduate Employees

GEs must be enrolled as full-time students (except in Summer term), therefore a GE who withdraws from all courses for Fall, Winter, or Spring is no longer eligible to be a GE for that term. 

  1. If you are NOT applying for Family/Medical Leave, submit a formal letter of resignation to the hiring unit.
    • This letter should include the effective date of resignation. This will become the stop-date on the ePRF.
  2. When you withdraw from classes using DuckWeb:
    • An alert message will appear that reads, “STOP…Our records indicate that your student status does not permit you to continue with this withdrawal process on DuckWeb” and the student will be informed that they must consult with Division of Graduate Studies staff.
    • If the complete withdrawal is approved, an assessment will be done to determine whether the GE will keep the tuition waiver and insurance for the term.
      • This assessment is based on how many hours of work the GE has completed thus far in the term.
      • If it is determined that the student is no longer eligible for the GE tuition waiver, they will be subject to regular resident or non-resident graduate tuition rates and withdrawal penalties will apply as outlined by the Office of the Registrar refund schedules.
      • If it is determined that the student is eligible to retain the GE tuition waiver, the withdrawal penalties will be applied to the incidental fee only.