Only during summer term, under the following conditions, a unit may hire a GE at more than the standard .49 FTE maximum, up to 1.0 FTE:
- There are no other GEs willing, able, or qualified to do the work associated with the additional FTE without exceeding the .49 limit.
- The student is making satisfactory progress toward their degree and the additional FTE will not interfere with that progress.
The number of graduate credits in which the student plans to enroll should be considered when determining their total FTE.
Guidelines for enrollment and FTE are as follows:
FTE Range | Max No. of Credits |
|---|---|
Up to .49 FTE | 16 |
.50 – .61 FTE | 12 |
.62 – .74 FTE | 8 |
.75 – .88 FTE | 4 |
.89 – 1.0 FTE | 0 |
Notifying the Division of Graduate Studies
When hiring a GE at more than .49 FTE in the summer, the department head, graduate program director or GE supervisor must complete a summer GE overload approval form and ensure the form is submitted to the Division of Graduate Studies with the PRF in DuckDocs.
Before proceeding with a GE hire, it is the responsibility of the hiring unit to ensure that a prospective GE does not have another summer GE appointment.
Please be sure to check with the graduate student you anticipate hiring and look in Banner (PWIVERI) before issuing an appointment contract. The FTE for all summer appointments must be accounted for on the summer GE overload approval form.
A summer GE overload approval form is not required when a GE is appointed to teach a single summer term course during a session that is less than 12 weeks in length and, as a result of the compressed contract period and working dates, the FTE for one or more pay periods exceeds .49 FTE.
Similarly, a summer GE overload approval form is not required when a lesser FTE, impacted by compressed contract period and working dates, results in an FTE of greater than 1.0 for one or more pay periods.
Staff generating the PRF and appointment contract should note that, in such a case, the "assigned FTE" cited on the appointment contract should reflect the total workload per term for the particular teaching assignment.
Questions about this policy or process should be emailed to the Division of Graduate Studies.