In addition to the electronic payroll request form (PRF)—which is submitted to the Division of Graduate Studies—there are a number of documents that must be submitted directly to the payroll office for those students who are being hired for the first time, for those who are international, and for those who've had a lapse in employment. All hire paperwork must be received by the payroll documentation deadlines.
If you're unsure whether or not hire documents will be required for a particular GE, please contact Keri Bartow, GE payroll specialist, in the payroll office at 541-346-1101.
The hire documents are bundled and can be found, along with instructions for completing, on the GE section of the Payroll wesbite.
These documents should be completed, printed, signed, and forwarded directly to the payroll office.
Newly-hired GE must present identification in person in order for the I-9 to be completed.
The payroll office cannot completely enter a GE appointment into the system until the hire documents are received and up-to-date.
The GE payroll specialist maintains a spreadsheet found on the GE section of the Payroll website to track which hire documents have come in and which are still outstanding.
It is important to get the hire documents submitted as early as possible.
Blank hire documents should be sent out to the student. They can also be sent to students electronically.
With the exception of the I-9, they can complete them all and send them back to you.
Completed hire documents can be sent to payroll individually.
Late I-9 completion (see payroll documentation deadlines) will impact the first paycheck and GEs should be reminded of this.
Do not forward job applications, resumes/CVs, and offer/cover letters to the Division of Graduate Studies or payroll office.