Determining Contract Dates for Summer Teaching GEs
For Research and Administrative GEs, please use the standard summer contract dates of 6/16 - 9/15.
For Teaching GEs assigned to four-, eight-, and twelve-week courses, contract start and end dates are the 16th (for the start) and 15th (for the end) of the corresponding months as outlined below.
Per the UO-GTFF CBA, appointment dates in the table below are approximate. Actual working dates may vary based on course start dates, end dates, and grading deadlines. In no case shall a hiring unit require a GE to exceed the maximum employee assigned responsibilities for their FTE. Teaching GEs are not expected to work beyond when grades are due.
Timing and Duration of Class | Sample Class Start Date | Sample Class End Date | Contract Start Date | Contract End Date |
|---|---|---|---|---|
First 4 weeks | June 23 | July 18 | June 16 | July 15 |
Second 4 weeks | July 21 | August 15 | July 16 | August 15 |
Third 3-4 weeks | August 18 | September 5 | August 16 | September 15 |
8 weeks | June 23 | August 15 | June 16 | August 15 |
11 weeks | June 23 | September 5 | June 16 | September 15 |
Summer contract dates for teaching courses other than four-, eight-, and twelve-week-long courses will be the same as those outlined in the summer term instructional assignment guidelines issued by Human Resources.
Tentative Summer Offer Procedures
- Determine interest through process consistent with Article 19, Section 4 of the CBA.
- Ask GEs to indicate interest in summer work at any time during the academic year
- Issue a tentative summer offer pursuant to Article 19, Section 4 of the CBA. This offer can be made contingent on sufficient enrollment in a course or sufficient funding for non-instructional work.
- Tentative summer offers can be rescinded without penalty up to four weeks prior to the start of the summer session in which the work is scheduled to commence.
- If a tentative offer is rescinded later than four weeks prior to the start of the summer session which work is scheduled to commence, the GE will be entitled to a payment of $300 in consideration of work performed preparing for the assignment
Sample tentative offer letters are available here.
Appointment Changes after Notice of Appointment is Issued
- Rescinding a Formal Offer: After approval of the PRF by the Division of Graduate Studies, the position is formally offered via issuance of a Notice of Appointment (NOA). Once the NOA is issued, there is a 10 day rescission period (Article 17, Section 4).
- Changing an Assignment: The CBA provides guidance regarding changes to assignment as a result of increase/decrease of course enrollment in Article 9—Work Agreement/Work Assignment—Section 3.
- Layoff: GEs may not be laid off due to a class being cancelled as a result of inadequate course enrollment. Layoff is defined in Article 21 as a separation from university service during the period of a GE appointment due to a reduction in force or a reduction in a department for financial or academic reasons.
Minimum FTE for Summer Teaching GEs
Article 22 of the CBA specifies that for four-week or eight-week summer courses, GEs with sole responsibility (that is, sole responsibility for preparation for and teaching of classes assigned to them) shall be hired at the following FTE:
- Minimum .40 FTE for a 3 credit course
- .49 FTE for a 4 or 5 credit course
Exceptions to the .49 FTE Limit during Summer Term
Under some circumstances, GEs may be hired to work up to 1.0 FTE during the summer term.