In addition to the resources and trainings outlined below, we also welcome requests for individual or small group trainings, invitations to present to departments, and suggestions for future training topics.
To request or suggest a training, please email the Division of Graduate Studies.
Jump to:
- Current Student Academic Processes (Slate)
- Admissions (Slate)
- GE Hiring and Payroll (DuckDocs)
- Graduate Coordinator & Graduate Director Resources
Current Student Academic Processes
The following processes take place within Slate:
- Academic Leave
- Application to Graduate
- Advancement to Candidacy (doctoral students)
- Dissertation Committee Formation and Revision (doctoral students)
- Dissertation Defense Scheduling (doctoral students)
Graduate Coordinators or other administrative support positions who had access to these processes in GradWeb will automatically have access in Slate. New coordinators, or those who need access to additional programs, must request access to provide program-level approvals for the processes listed above.
Note: Faculty do not need a Slate account to review student requests in their faculty role. Only those serving in an administrative capacity - acting on requests on behalf of a program - will require program staff access.
Once granted access, links to training videos and a handbook are available on the Current Student Homepage tab in Slate. If you do not have Slate access but wish to view these resources, please contact us.
Request Slate Access
Admissions
Admissions Policy and Procedure Training
Email the Division of Graduate Studies for access to the graduate admissions handbook and training videos, which provide an overview of graduate admissions policy and procedure as well as Slate user training. New graduate coordinators who are involved in the graduate admissions process are encouraged to read the handbook and view these recordings. After you review the materials, please reach out to the Director of Admissions with any questions you may have.
Admissions Handbook and Admissions Videos
A detailed handbook and set of videos is available for your reference. These include overall information about the graduate admissions process at UO as well as step by step instructions for various processes. Those who have Slate access at the program staff level can access these materials via their Slate homepage. If you do not have Slate access but wish to view these resources, please contact us.
Slate Access
Program staff who will be involved in the graduate admission cycle must request access for each program that they work with.
GE Hiring and Payroll
DuckDocs
Graduate Employee (GE) Payroll Request Forms (PRFs) are processed electronically in DuckDocs. Other payroll hire documents such as I-9s and W-4s are completed by departments and sent directly to Payroll Services.
Requesting access to DuckDocs is a two step process:
2. Request GE Workflow Permissions
In step 2, include requested permission level (1) or (2) and org for which you will submit and/or approve.
- Submitter: Prepares and submits PRFs on behalf of unit.
- Submitter/Approver: Approves PRFs on behalf of unit. (All approvers have submitter permissions.)
Resources
- Detailed system instructions: DuckDocs GE Workflow User Manual
- For individual training requests: Email the Division of Graduate Studies
GE Hire Documents and Payroll Training
GE Hire Documents (EIF, W-4, I-9) are submitted by departments directly to payroll.
Resources
Contact payroll to set up individual or group trainings.
Graduate Coordinator & Director of Graduate Studies Resources
Graduate Partners Meetings
Quarterly meetings of departmental graduate coordinators to provide information and updates, and facilitate discussions about issues relevant to staff who support graduate students.
Handbooks
- Graduate Coordinator Handbook
- Graduate Admissions Handbook: Link available via Slate homepage or by emailed request.
- Graduate Student Processes Handbook: Link available via Slate homepage or by emailed request.
- Director of Graduate Studies Handbook