Use this checklist to guide onboarding in a new role, from pre-arrival to your first month at UO.
☐ Pre-Arrival
- ☐ Confirm arrival details with supervisor (Service Portal I-9 link: https://service.uoregon.edu/TDClient/2030/Portal/KB/ArticleDet?ID=33250)
- ☐ Complete (I-9 form)—bring originals on first day (I-9 instructions: PDF)
☐ First Day
- ☐ Complete/bring new hire forms:
- Form W-4
- I-9 Section 1 & document verification
- ☐ Claim your Duck ID (Service Portal help: https://service.uoregon.edu/TDClient/2030/Portal/KB/ArticleDet?ID=33250)
- ☐ Obtain PAC and reset it in DuckWeb (https://duckweb.uoregon.edu)
- ☐ Set up direct deposit via DuckWeb or paper form (http://duckweb.uoregon.edu/)
- ☐ Sign up for paperless paystubs (Business Affairs link: https://ba.uoregon.edu/content/paycheck-delivery-paperless-option)
- ☐ Add emergency contact(s) and sign up for UO Alert (Log into: duckweb.uoregon.edu, click on "Personal Information", click on "Enter/Update Emergency Alert Phone(s)"
- ☐ Get UO ID card at EMU Card Office and bring photo ID & 95# for proof of identity (https://emu.uoregon.edu/card 541-346-3113)
- ☐ Arrange workspace access (keys, door codes) with supervisor
- ☐ Set up voicemail (Instructions: https://it.uoregon.edu/voicemail)
- ☐ Review Benefits information **Please note that enrollment in benefits coverage is not automatic!** ( https://hr.uoregon.edu/new-employee-benefits-resource-center , https://gtff3544.net/health-care/summary-of-benefits/, hrbenefits@uoregon.edu
- ☐ After enrolling in health insurance, upload your insurance card (https://health.uoregon.edu/myuohealth)
- ☐ Review Leave notices: (PDF 1: https://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf , PDF 2: https://www.oregon.gov/boli/TA/docs/oflaposter2016englishlarge.pdf , (Spanish PDF 2: https://www.oregon.gov/boli/TA/docs/oflaposter2016spanishlarge.pdf)
- ☐ Obtain parking permit (optional; http://parking.uoregon.edu/)
☐ First 30 Days
- ☐ Complete all onboarding and payroll forms are complete (I-9, W-4, direct deposit)
- ☐ Attend the graduate employee orientation session (https://graduatestudies.uoregon.edu/new-students-orientations/orientati…)
- ☐ Complete health benefits forms 30 days from hire (see links above)
- ☐ Familiarize with campus systems (DuckWeb, email, intranet)
- ☐ Complete mandatory harassment prevention training (https://www.hr.uoregon.edu/workplace-harassment-discrimination-preventi…)
- ☐ Complete UO Cybersecurity training (https://service.uoregon.edu/TDClient/2030/Portal/KB/ArticleDet?ID=140418)
- ☐ Complete mandatory harassment prevention training (https://www.hr.uoregon.edu/workplace-harassment-discrimination-preventi…)
Revised August 25th, 2025