Supervisor Page_onbd2

Supervisors of Graduate Employees

Support For Supervisors Onboarding/Everboading Graduate Employees

 

Supervising Graduate Employees

GE supervisors provide important onboarding and professional development experiences for GEs. Thank you for serving in this role that is so important to graduate students’ success. 

This portal supports Supervisors of Graduate Employees (GE's). While the Division of Graduate Studies provides oversight and guidance, supervising processes are primarily managed by individual units, each with their own protocols and deadlines. This site brings together essential resources, timelines, and tools to help streamline tasks and ensure compliance with university and contract policies.

Below is a list of key activities to complete before and after your GE arrives at the University of Oregon.

Supervisor Onboarding Checklist

Use this checklist to guide supervisor tasks before the start date, during onboarding, and beyond.

☐ Before Start Date

• ☐ Complete Supervisor Training
  • In MyTrack: Supervisor Training: Graduate Employees, https://hr.uoregon.edu/emerging-supervisors-training-series, https://hr.uoregon.edu/mytrack-learning-supervisors-guide
• ☐ Prepare system access
  • Accounts setup
  • Teams phone
  • Canva access
  • Email role accts / file shares
  • Building access cards / keys
  • Software logins
  • Workstation setup
  • Network devices
• ☐ Prepare office space
  • Furniture & equipment
  • Computer
  • Business cards / door nameplate
• ☐ Provide orientation & first-week schedule
• ☐ Order uniforms / PPE
• ☐ Send welcome email

☐ First Week of Work

• ☐ Review policies
  • Review departments GDRS i.e. duties & responsibilities: https://graduatestudies.uoregon.edu/academics/policies , https://graduatestudies.uoregon.edu/funding/ge/gdrs
  • Work & supervision schedule
  • Performance expectations / evaluations: https://hr.uoregon.edu/graduate-employee-performance-evaluations
  • Sick leave / absences : https://graduatestudies.uoregon.edu/funding/ge/absences
  • Safety & emergency protocols: https://graduatestudies.uoregon.edu/onestop/safety
  • Dress code & appearance
  • Accessibility practices and accommodations: https://www.uoregon.edu/accessibility
  • Use of uniforms / PPE
  • Building / office / lab access
• ☐ Review technology protocols
  • Internal site / intranet
  • Acceptable use of data
  • Security & data policies: https://graduatestudies.uoregon.edu/academics/policies/ge/personnel-files, https://registrar.uoregon.edu/privacy
  • Telework / remote access
  • Password update cycles

☐ First 30 Days

• ☐ Review required trainings
  • Title IX: non-discrimination / harassment / retaliation and workplace conduct policies:  https://uomytrack.pageuppeople.com/learning/3992 (direct link),  https://hr.uoregon.edu/mytrack-learning-module
• ☐ For first-time GEs: review Graduate Employment at UO (policies, procedures, guidelines): https://graduatestudies.uoregon.edu/onestop/graduate-employment-ge-reso…

☐ Ongoing

• ☐ Regular check-ins
  • Progress on trainings
  • Future training opportunities: https://graduatestudies.uoregon.edu/academics/policies/faculty-staff/fa…
  • Get feedback on how supervision is going
  • Review workload allocation: https://graduatestudies.uoregon.edu/media/1311
• ☐ Monitor performance: https://hr.uoregon.edu/graduate-employee-performance-evaluations

To view a printable checklist of all tasks, click here.

If you can’t find the GE hiring or onboarding information that you need, or have suggestions for this page, visit our FAQ page or email us at graduatestudies@uoregon.edu.