Printable checklist for Hiring Unit.
Graduate Employee Name:
________________________
95#: _______________________________
Email/Phone:________________________
WHEN: | TYPE: SUpervisor Of GE | Notes on each task: |
|---|---|---|
Before Start Date
| ❑ Submit IT requests for: ❑ account setup ❑ phone ❑ software access/logins ❑ workstation setup ❑ network access and devices ❑ Prepare office space and order: ❑ basic office furniture and equipment ❑ computer ❑ voip phone ❑ business cards/name plate (if applicable) ❑ First week schedule ❑ Mobile devices ❑ Prepare access to systems ❑ access cards and keys ❑ Order Uniforms and PPE ❑ Welcome letter |
|
First Week of Work | ❑ Communications of new hire ❑ Calendars and directories ❑ Ensure name & info are correct in system ❑ Add contact to internal contact list ❑ Provide meeting and event calendars ❑ Update staff directories ❑ GE Hiring paperwork: US citizen ❑ *GE Hiring paperwork: International ❑ Review policies: ❑ schedules, breaks, flexibility, time tracking ❑ sick leave/absences and requests. ❑ safety program and emergency protocols ❑ communicate merit/promotion cycle ❑ discuss dress code and appearance ❑ scent-free (if applicable) ❑ accessibility practices ❑ Issue access and safety items: ❑ keys, other ID items ❑ uniforms & protective gear ❑ explain building access ❑ review emergency/security protocols ❑ Parking ❑ Disability accommodations ❑ Ergonomics assessments ❑ Confirm health & enrollment requirements including: ❑ immunization ❑ student health benefits plan (must enroll within 30 days of hire)
* International GE hires only | |
First 30 Days of Work | ❑ Review technology protocols ❑ internal site and intranet ❑ acceptable use of data access ❑ security and data ❑ telework & remote access (if applicable) ❑ password update cycles ❑ issue copier access/card (if applicable) ❑ Trainings & technology support ❑ help coordinate trainings for Title ix: ❑ Workers rights resources ❑ Communicate GTFF union (Graduate Teaching Fellows Federation) orientation meetings ❑ Direct them to review the CBA (Collective Bargaining Agreement) i.e. workers rights. ❑ Performance ❑ Review General Duties & Responsibilities Statement ❑ Review expectations and feedback process ❑ Assign tasks and deliverables ❑ Schedule/begin weekly/bi-weekly check-ins ❑ Payroll ❑ Review other work details ❑ Communicate onboarding orientation meetings ❑ Review payroll and benefits |
|
Future Tasks | ❑ Progress on training and opportunities ❑ Check progress on required trainings . ❑ Review future training opportunities ❑ Review development goals & learning plan. ❑ For GE's who instruct, communicate teacher training resources (refer to links) ❑ Workload allocation ❑ Performance evaluation ❑ Contract renewal |
|
Offboarding | ❑ End of payroll ❑ End of benefits ❑ Account deactivation ❑ Return of digital assets ❑ Schedule exit interview ❑ Transition of data and tasks ❑ Document final work status & unfinished tasks ❑ Archive or reassign any in-progress projects or course materials ❑ Close out/transfer research data/shared drives. ❑ COBRA review ❑ Exit interview ❑ Directory transition. Recover/remove GE from: ❑ University-issued keys ❑ ID cards & building access passes ❑ departmental email lists ❑ access to labs or special areas ❑ shared calendars ❑ access to shared drives ❑ internal rosters & org charts ❑ web directory profiles |
|
|
| |
|
| Updated 8/20/2025 (vpanero) |