Supervising Graduate Employees
GE supervisors provide important onboarding and professional development experiences for GEs. This page brings together essential resources, timelines, and tools to help supervisors support GEs and ensure compliance with university and contract policies. Excellent supervision is important to promote graduate students’ professional development and academic success. Thank you for serving in this role.
NOTE: As some of these tasks are shared between the hiring unit and supervisor, for the following tasks, connect with the hiring unit of this GE.
# | TASK | Details |
|---|---|---|
1 | Complete GE supervisor trainingsin MyTrack: Emerging Supervisors Training Series and/or |
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2 | Coordinate access to systems | Accounts, Teams phone, Canva, email role accounts, file shares, building access cards, keys, software logins, workstation, network devices |
3 | Set up workspace and order supplies/equipment | Furniture, equipment, computer, business cards, office door nameplate, mailbox, copier code |
4 | Provide GE with orientation & first-week schedule |
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5 | Order GE uniforms / PPE |
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6 | Verify GE is registered for a minimum 9 credits | See Credit Limits and Full-Time Course Load policy |
7 | Send (or confirm hiring unit has sent) welcome email to GE with first day of work, location, etc. |
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# | TASK | Details |
|---|---|---|
1 | Review with GE policies of your unit's GDRS | General Duties and Responsibilities Statements (GDRS) describe GE work expectations and conditions. |
2 | Review with GE work schedule and expectations |
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3 | Review sick leave / absences policies with GE |
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4 | Review safety & emergency protocols with GE |
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5 | Review dress code & appearance with GE |
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6 | Arrange work accommodations for GEs (or confirm hiring unit has) | Discuss official GE work accommodations approved by the Office of Equal Opportunity and Access. |
7 | Encourage GE to promptly complete mandatory training: Title IX: non-discrimination/harassment/retaliation: direct link , via MyTrack |
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# | TASK | Details |
|---|---|---|
1 | Schedule regular supervision meetings with GE |
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2 | Review GE progress on trainings and provide future training opportunities |
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3 | Get feedback on how supervision is going for the GE |
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4 | Review workload allocation with GE | (Template: Workload Allocation Form) |
5 | Monitor performance and conduct | (Example: Evaluations) |
Other Useful Links:
- Absences and Leave Policies for GEs
- Academic Grievance Process
- GE Health Benefits Through GTFF
- Complete Withdrawal Information for GEs
- English Language Policy for Non-Native English-Speaking GEs
- Full-Time Equivalent - GE Workload/Hours
- GE Appointment Costs & Charging Guidance
- GEs Assisting Instructor-of-Record GEs
- GEs Assigned to Graduate-Level Courses
- GE vs. Student Hourly Employee
- GE Levels
- GE Performance Management and Discipline
- GE Personnel Files
- GE-Related Grievances
- GE Resignations and Terminations
- Graduate Employment Verification and References
- Hiring Options for Term Before Admission
- Salary and Benefits for GEs
- Satisfactory Progress/Academic Standing
- SEVIS Fee and Visa Fee Reimbursement for GEs
- Summer Exceptions to the .49 FTE Limit
- Summer GE Appointments
- Summer Tuition Waiver
If you can’t find the GE hiring or onboarding information that you need, or have suggestions for this page, visit our FAQ page or email us at graduatestudies@uoregon.edu.
Revised August 25th, 2025